1.1 The club will be called “Kingswood Tri Club” and will be affiliated to the British Triathlon Federation and England Athletics.
- AIMS AND OBJECTIVES
2.1 To offer coaching and competitive opportunities in Triathlon.
2.2 To promote the club within the local area and the Triathlon community.
2.3 To manage the affairs of the club through its appointed committee.
2.4 To provide all its services in a way that is fair to everyone.
2.5 To ensure that all present and future members receive fair and equal treatment.
3.1 The club must maintain a register of members
3.2 Membership shall be open to any person who is interested in furthering the Objects and who has paid the annual subscription.
3.3 The membership year shall be from 1st January to the 31st December of each year
3.4 All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
3.5 Membership shall be open to all irrespective of skill, gender, disability, race, colour, ethnic origin, nationality, social status, sexual orientation, religion or other beliefs.
3.6 The membership subscription fees shall be divided into the following categories:
3.6.1 Individual member
3.6.2 Family member which shall be open to 2 adults and up to 3 children under the age of 18 living at the same address.
3.6.3 Honorary Life Member, for whom there shall be no subscription requirement
3.7 No person shall be eligible to take part in the business of the Club unless the appropriate subscription has been paid. Any Member not having paid his/her subscription by the 28 February shall not be eligible for selection to any club team or eligible to compete under the name of the club until such subscription has been paid.
3.8 For good reason, including but not limited to health and safety, child protection and any other reason required by law, the Committee may refuse Membership to a person or restrict the Membership numbers.
3.9 A Member shall cease to be a Member:
3.9.1 on expiry of at least 14 clear days notice given by him or her to the Club of
his or her intention to resign as a Member; or
3.9.2 if he or she becomes bankrupt; or
3.9.3 if any subscription or other sum payable by the Member to the Club is not
paid on the due date and remains unpaid 14 days after notice served on the
Member by the Club informing him or her that he or she will cease to be a
Member if it is not paid; or
3.9.4 if the Member is removed in accordance with the procedure in Article 7.1.
3.10 Only those members of the club over the age of 18 years on the 1 January shall be entitled to vote or to make any proposals or nominations. (hereinafter referred to as “Voting Members’)
3.11 Members under the age of 18 years shall be accompanied by a parent or other responsible adult at any club training session or other club event.
- THE COMMITTEE
4.1 The club will be managed through the Committee.
4.2 The Committee when complete shall consist of at least 4 and not more than 10 persons being individuals over the age of 18 and all of whom must support the objects.
4.3 The Committee shall include the following appointments:
- Social Secretary
4.4 The Committee may at any time co-opt any individual who is eligible under Article 4.2 as a Committee Member to fill a vacancy in their number or (subject to the maximum
number permitted by Article 4.2) as an additional Committee Member.
4.5 Where the appointment is made at an AGM a proposer and seconder who must each be Voting Members must first obtain the consent of a nominee and then notify the secretary of the nomination prior to the closing date which shall be14 clear days before an AGM. If no candidates have indicated that they wish to stand for a vacant position on the Committee the chair may ask for those Voting Members present at the AGM to propose and second a nominee who must consent at the AGM to such election. Should nominations exceed vacancies for a post election shall be by ballot and the Chair of the AGM shall have a casting vote
4.6 All members of the Committee will retire each year but will be eligible for re-election.
4.7 All members of the committee shall have voting rights, with the chairman having a casting vote.
4.8 A Committee Member’s term of office as such automatically terminates if he/she does not attend 4 consecutive committee meetings and a majority of the committee asks him/her to resign or if the committee passes a resolution that he/she should be removed as a committee member.
4.9 Meetings will be convened by the secretary and held no less that four times per year, one of which shall be the Annual General Meeting. The quorum required for business to be agreed at Committee Meetings shall be 2 members of the Committee, or 50% of the number of members of the Committee currently in post (which ever is the larger).
4.10 The Committee shall be responsible for adopting new policy, codes of conduct and rules that affect the organization of the club.
4.11 The Committee will have powers to appoint sub-committees and appoint advisors to the Committee as necessary to fulfill its business. Any person appointed to a sub-committee shall only have voting rights on that specific sub-committee.
5.1 The Treasurer will be responsible for the administration of the finances of the club.
5.2 All monies shall be banked in an account held in the name of ‘Kingswood Tri Club’.
5.3 The financial year of the club will end on 30 September.
5.4 An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
5.5 All withdrawals or payments made from the Club’s bank account whether by cheque, online banking or debit card may be made by any one of either the Treasurer, the Chairman or the Membership Secretary.
6. ANNUAL GENERAL MEETING
6.1 The Club must hold an AGM in every year.
6.2 The secretary shall give not less than 21 days notice of the Annual General Meeting (AGM).
6.3 The quorum for an AGM shall be representatives from 25% of the voting membership within the club.
6.4 Items for inclusion on the Agenda should be sent to the secretary no later than 14 days before the date of the AGM. The AGM shall afford an opportunity for Members to present items under the heading “Any Other Business” providing these matters have been lodged with the Secretary before the start of the AGM.
6.5 Except where otherwise provided every issue is decided by ordinary resolution
6.6 Voting Members must annually at the AGM:-
6.6.1 receive the accounts of the Club for the previous financial year;
6.6.2 receive a report on the Club’s activities;
6.6.3 elect Committee Members;
6.6.4 confer on any individual (with his or her consent) honorary life membership of the Club;
6.6.5 approve the subscription rates for the next membership year
6.7 Every Voting Member present in person has one vote on each issue. In the
case of an equality of votes, whether on a show of hands or on a poll, the chair of the
AGM shall be entitled to a second or casting vote in addition to any other vote he or she may have.
6.8 A general meeting may be called by the Committee at any time and must be called
within 21 days of a written request from one or more Committee Members (being Voting Members), at least 10% of the Voting Members or (where no general meeting has been held within the last year) at least 5% of the Voting Members.
6.9 The general meeting shall follow the procedures for the AGM in terms of the giving of notice, quorum and voting rights
6.10 The constitution will only be changed through agreement by a majority vote at an AGM or General Meeting
7. DISCIPLINE AND APPEALS
7.1 The Committee or a sub-committee may for good reason impose sanctions which may include rescinding of Membership upon a vote of the Committee or sub-committee, as appropriate, in favour of such sanctions, after having conducted the following disciplinary process:-
7.1.1 a written complaint is received by the Secretary;
7.1.2 the Committee appoints a disciplinary sub-committee who shall meet to hear complaint within 28 days of the complaint being lodged. Any Member requested to attend the the disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses;
7.1.3 the decision of the disciplinary sub-committee shall be given in writing to the person who lodged the complaint and the Member against whom the complaint was made within 7 days following the hearing; and
7.1.4 if requested, there shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an appeals committee (a maximum of three persons) which shall not include Members involved with the initial disciplinary hearing and may include non members of the Club. The appeals committee shall consider the appeal within 28 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the appeals committee shall be final and binding on all parties.
8.1 A resolution to dissolve the Committee can only be passed at an AGM or EGM through a majority vote of the membership, or by order of the BTF Executive Board.
8.2 In the event of dissolution, all assets and any outstanding debts and liabilities shall be the responsibility of the BTF.
9.1 Kingswood Tri Club hereby adopts and accepts this constitution as a current and operating guide regulating the actions of Members.